Latino Community Fund of Washington State (LCF) Job Postings

Finance and Grants Support Specialist

Location: Seattle, WA

Salary: $19-20/hour (this is a.75 FTE position at approximately 28-30 hours/week)

Starting Date: March 2019

Reports To: Finance and Operations Manager and Interim Executive Director

Job Summary:

Latino Community Fund of Washington State is accepting applications for a Finance and Grants Specialist (.75 FTE) position. The Finance and Grants Specialist will be report directly to the Finance and Operations Manager, as well the Interim Executive Director to provide operational support for LCF’s programs, oversee the internal accounting process and serve as a backup, work directly with the fiscal sponsorship program, and aide in the contract management process.

Latino Community Fund is seeking someone to support LCF’s Finance and Operations in managing both revenues and expenses, in addition to evaluating the needs of the organization and its partners. This person will play an integral role in ensuring that invoicing and reporting is accurate and timely. The individual will aide in developing best practices for the organization’s policies and procedures, as well as finding innovative ways to implementing new processes. This person will also provide general office support to various programs and employees needs.

Primary Responsibilities and Essential Job Functions

As a Finance and Grants Support Specialist:

Operations/Finance Support

• Support accounts payable and receivables including processing reimbursements to program managers, vendor invoices, deposits, and other financial transactions;
• Update and maintain independent contractor database;
• Develop an internal website using Google Sites to provide organizational resources;
• Maintain CRM donor database, including updating donors to reflect mailed-in donations and sending receipts, coding donation payouts accordingly;
• Use Quickbooks to track programmatic expenses for LCF’s grants and contracts;
• Ability to retrieve and communicate financial documents for internal accounting purposes, funders and/or auditing purposes.

Fiscal Sponsorship

• Provide general support to LCF fiscal sponsor organizations by analyzing individual programmatic needs;
• Process contractor invoices, reimbursements and other payments for groups;
• Maintain donation tracking spreadsheets to reflect new donations and updated donor information;
• Develop and prepare agendas for routine meetings with fiscally sponsored groups;
• Recommend new processes or structures to improve fiscal sponsorship program.

Contract Management

• Update and maintain grants and contract database;
• Gather required documents and transactions to submit monthly invoice claims to receive contract disbursement;
• Analyze current grants to build forecasting models for aiding in future short and long-term planning.

Office Management

• Develop and maintain record keeping system for financial and organizational files;
• Improve digital accessibility for LCF employees and partners;
• Independently order and restock office and event supplies for programming needs.

Requirements

Candidates will be evaluated on the basis of the following:

• Proficiency with General Accepted Accounting Principles (GAAP);
• Proficiency with MS Excel and Quickbooks;
• Experience reading financial statements and planning budgets;
• Experience using G Suite applications (Drive, Forms, Sites, Hangouts, Gmail);
• Strong organizational skills and independence, requiring minimal supervision;
• Keen eye for accuracy and completeness;
• Experience in working with government grants and contract management (strongly preferred);
• Spanish language skills (preferred).

Desirable Qualifications

• Relevant work experience:
  • 3 years of work experience in the area of finance, nonprofit administration, strategic planning, or operations.
• OR Academic Background: Bachelor’s degree in finance, administration, or in similar disciplines combined with work experience.

Nondiscrimination Policy

The Latino Community Fund of Washington is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, national origin, citizenship status, disability, marital status, sexual orientation, or veteran status.

How to Apply

Latino Community Fund will accept applications on a rolling basis until the position is filled. We will begin interviews on a rolling basis. Please email a detailed cover letter and resume describing your interest in the organization and position to: Lilliane Ballesteros (lilliane@latinocommunityfund.org), Interim Executive Director.

Title: Program Coordinator

Location: Seattle

Salary: $39,000 - $41,000 Full annual FTE salaried (Based on experience), includes health and dental insurance, vacation

Starting Date: March 2019

Reports To: Program Manager

Work Schedule: Normally works 9:00am to 5:00pm Monday through Friday, but may be required to work nights and weekends. Flexible work schedule based on program needs.

Job Summary:

Reporting to the Program Manager, the Program Coordinator will be responsible for supporting the Healthy Latino Family and Economic Empowerment Initiatives. You will be responsible for supporting both initiatives in the reporting requirements and work closely with the Program Manager and Program Coordinator(s) to develop and implement methods to coordinate and manage data and reports. You will also assist the Program Manager with logistical support to monitor budgets, attend monthly meetings, and organize programmatic events. This is a full-time position based in an office in Seattle, WA. The distribution of work time will be approximately the equivalent number of 40 hours a week.

Primary Responsibilities and Essential Job Functions

As a Program Coordinator, you will be focused on working with the Program Manager to support the initiatives. In collaboration with staff, you will:

• Work closely with Program Manager and Program Coordinator(s) to meet contract deliverables;
• Assist with reporting deliverables;
• Assist in monitoring of the project activities by reviewing project documentation and a variety of records, progress reports, budgets, and financial expenditures;
• Develop systems to manage program data and reports;
• Prepare payment requests;
• Attend monthly workgroup meetings;
• Make arrangements for appointments and meetings, providing administrative support to conferences, workshops, and retreats for various projects;
• Research and submit applications to relevant and meaningful grant opportunities;
• Develop and maintain proactive relationships with Community Based Organizations, Non-Governmental Organizations, government officials, community members, and diverse stakeholders;
• Research and develop relevant and meaningful materials for community trainings;
• Organize and attend community events;
• Respond to requests and perform other duties as assigned.

This work will be done in the office using a computer and phone. You will also have an opportunity to connect with community members and help provide some outreach throughout King County, including attending community meetings and gatherings.

The Latino Community Fund is dedicated to providing our Latino community with access to social, health, and financial services. At LCF, we work through a variety of programs in the community, and as such, we provide an open work environment where you have the opportunity to learn about a variety of issues in our community.

Minimum Qualifications

• Experience managing diverse activities to meet deadlines;
• Experience providing administrative support;
• Experience working and communicating with a wide range of people;
• Experience writing, editing, and proofreading written materials;
• Experience with Microsoft Office software;
• Associate’s Degree plus 2 year experience OR equivalent combination of education and experience;
• Work experience in development projects will be an asset.

Desired Qualifications

• Fluent in speaking, writing, and reading in Spanish and English;
• Genuine interest in learning about different issues experienced by communities of color in Washington State;
• Passion to learn about the LCF Vision, Mission, and Core Values;
• Strong organizational and time management skills, accuracy and attention to detail;
• Excellent verbal, listening, and written communication skills;
• Ability to research and analyze available information for the purpose of preparing reports and solving problems;
• Demonstrate interest in forming successful alliances with constituents, community organizations, and government entities;
• Experience working in a collaborative environment with diverse groups;
• A highly motivated self-starter with the ability to work independently with minimal supervision;
• Flexibility to accommodate community-based scheduling needs in the evening and on weekends;
• Access to reliable and flexible transportation and Driver’s License;
• High ethical standards of confidentiality, strong people skills, an upbeat attitude & an ability to remain calm in stressful situations.

Nondiscrimination Policy

The Latino Community Fund of Washington is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, national origin, citizenship status, disability, marital status, sexual orientation, or veteran status.

How to Apply

Latino Community Fund will accept applications on a rolling basis until the position is filled. We will begin interviews on a rolling basis. Please email a detailed cover letter and resume describing your interest in the organization and position to: Lilliane Ballesteros (lilliane@latinocommunityfund.org), Interim Executive Director.